Archiving Personal Data

When a contact in the address book is no longer consistent because, for example, the company no longer exists, it is good practice not to delete it but to assign it a status of "Archived" so that it is no longer among the active contacts but is retrieved only through a special search.

To archive a registry, after having searched for it, just click on the appropriate button (Archive) in the associated actions menu:

Once archived, the registry is no longer visible in the list because by default I come or view only the "current" or non-archived master data.

It is always possible to search for records stored through "Advanced Search":

Selecting:

  • Any State: searches are carried out on all archived or current master data
  • Current: the searches are carried out only on the current registries
  • Archived: searches are performed only on archived master data

The archiving of a master data is a reversible process, after having searched for it, just click on the appropriate button (Restore) in the associated actions menu to return to being current: